Wichita Gymnastics Executive Board

Vision and Goals

The Executive Board shall consist of the officers of the organization. The duties of the Executive Board shall be: (a) to transact necessary business in the intervals between organization meetings and such other business as may be referred to it by the organization; (b) to create standing and special committees; (c) to approve the plans of work of the standing committees; (d) to present reports at the regular meetings of the organization; (e) ensure proper oversight of the organization’s financial accounts; (f) to manage a budget for each fiscal year; (g) ensure funds are dispersed for expenses of the gymnasts and for special benefits for coaches and gymnasts and (g) to approve relevant bills and expenses of the coach within the limits of the budget.

President - Amy Scott

The President shall preside at all meetings of the organization and of the Executive Board; shall perform other duties as may be prescribed in these by-laws or assigned to the Members by the organization or by the Executive Board; shall coordinate the work of the officers and committees of the organization in order that the objectives and purposes may be promoted.

Vice President - Mandy Prolago

The Vice-President shall act as an aide to the President and shall perform

the duties of the President in the absence or inability of that officer to act or in the case of termination.

Secretary - Lynne Boettcher

The Secretary shall record the minutes of all meetings of the organization

and of the Executive Board; shall have a current copy of the by-laws; shall prepare, post and make available minutes of all meetings no later than one week prior to the next meeting, and shall perform such other duties as may be delegated to that Member.

Treasurer - John Ford

The Treasurer shall have custody of all the funds of the organization; shall

keep a full and accurate account of receipts and expenditures; and shall make

disbursements as authorized by the decisions of the board, no expenditure shall be made or authorized which shall cause the total annual or an individual budget item to be exceeded. Disbursement of funds may be made by the Treasurer or by the President or Vice-President with coordination and communication with the Treasurer. The Treasurer shall have ready, or have readily accessible, the overall organization financial standing at every meeting of the organization or with at least 7 days notice by any member of the Executive board, an overall financial statement of the organization

detailing the current fiscal year expenditures and incomes; shall prepare, post and make available a treasurer’s report after each meeting, if requested, and shall present an overall organization financial statement at the meeting at which new officers officially assume their duties; shall maintain a proper set of accounting books to ensure payments and planned expenditures are able to be completed; shall ensure all relevant tax, including federal, state and local, filings and organizational filings are completed timely; shall be responsible for ensuring member accounts are paid in a timely manner. Should a member's account become more than ninety (90) days past due, the treasurer should notify the members of the Executive board for discussion for a plan of action at

the following meeting.

Support Liaison - Sunshine Vanderboom

The Support Liaison shall be responsible for assisting in all duties requested

by members of the Executive Board. The role of the Support Liaison is to observe the roles and duties of the other members of the Executive Board so they may be the first to fill a vacancy, except for the position of President which shall first be filled with the Vice President. The Support Liaison is a voting member.

Non-Voting Members - Melissa Killough & Shannon Turner

The Head Gymnastics Coach and WGC Owner may act in an advisory capacity to the board but shall not have a vote in any proceedings of the organization.